The future of the workplace is here, and working remotely has now become a normal part of the office.
Get ready to revolutionise the way you connect and collaborate because video conferencing is here! No longer do you need to be in the same room to have an effective meeting or conversation. With a well-integrated video conferencing solution, you can connect with anyone, anywhere, at any time.
The benefits of video conferencing software
Picture this: you’re in a virtual meeting room with multiple participants from all over the world, each participating from the comfort of their own home or office. You can see and hear each other in real time, share presentations, documents and ideas, and work together as if you were in the same room.
Video conferencing works to save time and reduce travel costs, but it also allows for greater flexibility and accessibility. With a laptop or smartphone, you can participate in a meeting from anywhere with an internet connection. So, whether you’re looking to host meetings with colleagues, clients, or friends; video conferencing is the way to go.
Video conferencing equipment works to connect all your audio-visual hardware together in a holistic user experience. The likes of Microsoft Teams, Zoom and Google Meet all help to reduce background noise for high-quality audio, create online breakout rooms to manage meeting participants, can be used on mobile devices via dedicated apps and facilitate live video chat all within their web conferencing window.
The video conferencing apps we mention below require certified hardware to accompany them to make the most out of your software investment.
What are the best video conferencing providers?
Although we can’t tell you what the ‘best’ video conferencing software is, as it depends very much on your business needs and the partnering technology, we have summarised some of the major players and their conferencing systems below. Some have a free plan, some have premium packages with extra features so it’s best to get in touch with their sales teams on the specifics for pricing comparisons, although we can advise on the best option for your needs!
Let us also calm your privacy and security concerns – Unless you have specific settings or are recording, nothing is saved on file, and if it is, Google and Microsoft have some of the best secure cloud storage in the world.
Microsoft Teams gives you a secure hybrid environment to work with your team, no matter where they are. With Teams, you can easily create collaborative and inclusive meetings from anywhere, with high quality video, audio, and file sharing experiences.
How can Microsoft Teams benefit your business?
Businesses can benefit from improved collaboration, communication, productivity, flexibility, cost savings, security, compliance, and valuable analytics and insights by leveraging Microsoft Teams in meeting rooms.
Microsoft Teams facilitates real-time collaboration by allowing for document sharing, screen sharing, and concurrent project work, fostering effective teamwork and streamlined decision-making.
Teams includes features such as voice and video calling, chat, and file sharing to ensure that meeting room participants and remote team members, clients, or partners can communicate seamlessly.
Teams functions as a centralised platform for meetings, discussions, and file sharing, removing the need for multiple tools and allowing employees to focus on their tasks rather than technical complexities. Teams also supports a variety of meeting formats, such as audio calls, video conferences, and webinars, and includes features such as screen sharing, virtual whiteboards, and meeting recordings, allowing for customization and effective participant engagement.
Agile working has never been so easy with Zoom, one of the few specialist video conferencing apps where you can connect with up to 500 people around the World with one single solution. We deliver the hardware and software solution to build an unforgettable Zoom Room experience in your conference rooms, supporting you and your team every step of the way as a part of our end-to-end video conferencing services.
How can Zoom Rooms enhance a workspace?
Zoom Rooms can improve an office by offering seamless web conferencing, simple meeting scheduling and management, increased collaboration and productivity, a better room experience, multi-platform compatibility, scalability and flexibility, integration with productivity tools, and valuable analytics and reporting capabilities.
Businesses can foster effective communication, streamline collaboration, and create a more efficient and connected office environment.
Zoom Rooms can integrate with popular productivity tools like Slack, Microsoft Teams, and Google Drive to support your video chats with follow-up actions. This integration allows users to leverage their existing tools and workflows seamlessly, further enhancing collaboration and productivity within the office environment.
Google Meet is a video conferencing platform developed by Google. It allows individuals and teams to communicate and collaborate with one another through high-definition video and audio. Whether you’re working from home, on the go, or in the office, Google Meet makes it easy to connect with others in online meetings with no audio delays from anywhere in the world – making remote work a little less… remote. Make video meetings a breeze and more with up to 60 mins of video on the free version!
How can Google Meets streamline workflows in the office?
Google Meet streamlines office workflows by seamlessly integrating with Google Workspace, enabling instant collaboration, facilitating efficient remote collaboration, simplifying meeting management, centralising meeting documentation, facilitating collaborative note-taking, providing an enhanced mobile experience, and ensuring security and privacy. Businesses can boost productivity, improve communication, and streamline workflows in the office.
Google Meet is integrated with Google Drive, allowing meeting attendees to save meeting recordings and transcripts directly to Drive.
Amongst other handy key features, this centralised storage makes meeting documentation easily accessible and organised, allowing employees to refer back to important discussions, decisions, or action items without having to search across multiple platforms. Video meetings have never been more simple with Google Meets and an internet connection.
Hybrid meetings are the new norm in today’s remote work environment. They bring together the best of both worlds by combining the convenience and flexibility of virtual meetings via video calls with the personal interaction and connection of in-person meetings.
How can Hybrid Meetings streamline workflows in the office?
Companies that use hybrid meetings may be able to reduce the size of their physical meeting spaces or make better use of them. With fewer employees in attendance, there is less need for large meeting rooms or conference facilities, resulting in lower rental or maintenance costs.
Companies can better allocate resources by using smaller, more flexible spaces or implementing shared workspace models. Existing technology infrastructure and equipment can be used in a hybrid or online meeting.
Companies can use video conferencing tools, webcams, and audio and video devices that are already available to employees instead of investing in dedicated conference room setups. This eliminates the need for additional hardware purchases, saving on both upfront and ongoing maintenance costs.
Companies can hold meetings more frequently and respond to changing needs more quickly when logistical constraints are reduced.
How TenAV can help you with your video conferencing tools
We know that navigating the world of digital displays, video conferencing systems, video conferencing software, booking systems and teams rooms can get overwhelming very quickly – it’s easy to forget critical aspects involved; resulting in having to pay out the nose to backtrack on designs or builds because you hadn’t considered cable management, or soundproofing earlier in the process and now you’re stuck working with a marble-floored, glass-walled, echo-y boardroom – an AV engineer’s worst nightmare. Avoid the struggle by letting TenAV handle your video conferencing solutions and breathe a sigh of relief that everything is sorted – now and for the future.
We are here to make sure your video conferencing tools adapt to you – not the other way around.
Enquire today for a no-obligation chat with our team about your video meetings.